Scheduled Cash Collection

Enabling the Processing of Direct Debits and Scheduled Payments in Sales Order Processing

Scheduled Cash Collection extends the functionality of Microsoft Great Plains even further to cater for Direct Debits. Each customer can be individually configured to allow payments by Direct Debits and whether the payment collection is to be made via BACS. Each customer's bank details can also be recorded.

Once in the Sales Order Processing entry window, Invoice documents can be marked as payable by Direct Debit. At this point, the Direct Debit schedule is created which details the amount due and the collection date for each of the payments. For quick data-entry, the schedule can be auto-generated by entering a few basic details.

The Collections Processing part of the system is used to create batches of payments to be received. This batch is a standard Cash batch, taking advantage of the entire Batch processing features such as Edit Lists, amendment of transactions, allocation and posting. Once created, these batches are available for printing, amendment and posting from the Receivables Batch Entry window.

The Batch Entry window has been modified to create BACS files if necessary and to update the Direct Debit schedule. The format of the BACS export file is fully user-defineable. A number of user-defined fields can also be entered against the customer, chequebook and transaction for use in the BACS files.

Collections Processing also creates Cash Receipt transactions. These are available for amendment through the standard Cash Receipt Entry window, which now updates the Direct Debit schedule.

Other parts of the Scheduled Cash Collection system include amendment of the Direct Debit schedules and Check Links procedure.